Executive Administrative Assistant

Wednesday, February 6, 2019
Job Type

West Holt Medical Services is seeking an Executive Administrative Assistant to support the CEO and the executive team with administrative and clerical work such as scheduling meetings, maintaining files, and assisting with special events. 


High school Diploma or GED, with 3+ years experience managing office administrative functions.


  • Proficient in interpersonal, verbal and written communication skills.
  • Excellent organization skills and experience with Microsoft Office (Word, Excel, Outlook, etc.)
  • Ability to follow policies and procedures of department and hospital.
  • Ability to maintain a high level of integrity, confidentiality and professionalism.
  • Ability to work in a timely manner.

Primary Duties:

  • Coordinate the day-to-day operations of the Administration Department.
  • Coordinate schedule and information flow to/from CEO
  • Provide assistance and support by performing various confidential administrative assistant and secretarial responsibilities for the CEO and other executive team members.
  • Represents the administrative office to internal and external customers.
  • Provides secondary support to various hospital governing boards and committees.
  • Maintains all contracts, hospital licensures, certifications and organizational membership requirements. 
  • Responsible for preparing meeting agendas, supporting materials and minutes for both executive team and Board of Directors.
  • Acts as administrative liaison to hospital departments, medical staff and the public.
  • Plans, prioritizes and organizes diverse work load.
  • Other duties as assigned.

West Holt Medical Services is pleased to offer a competitive wage and benefits: Bereavement Leave, Christmas Club, Continuing Education, ACLS, CPR TNCC, Employee Wellness Program, 24-hour Fitness Gym, Family & Medical Leave, Flexible Spending Account, Health Savings Account, Health Insurance, Dental Insurance, Dependent Life Insurance, Life Insurance, Vision Insurance, Sign-On Bonus*, Supplemental Insurance Plans, AFLAC, Colonial Life, Tuition Reimbursement*, Long Term Disability, Paid Time Off and Extended Sick Leave, Worker’s Compensation. *Available to eligible staff

To apply for this position, download our Employment Application. Email completed applications to Human Resources Director Kristi Thornburg at thornburgk@westholtmed.org 

This institution is an equal opportunity provider and employer.